Privacy Policy

This Privacy Notice is provided by Kingston Funds UK Ltd ("Kingston Funds UK", "we", or "us") and sets out our policies with respect to the collection, sharing, use, and protection of personal information. For the purposes of this Privacy Notice, we act as controller of any personal data we collect about you. This means we determine the purpose and means of processing your personal data.

For any questions or requests relating to this Privacy Notice, please contact us at info@kingston-funds.com.

How We Collect Information About You

We may collect personal data about you through this website, through information provided directly to us by you or another person on your behalf, by email, or in person. We may also obtain personal information in relation to any interactions or transactions we carry out with you or on your behalf.

In some circumstances, we may receive personal information about you from third parties, such as service providers, regulatory or law enforcement agencies, or other agencies conducting background checks. Personal information may also be obtained from publicly accessible sources, such as public databases, industry associations, social media, and online professional networks.

Why We Collect Information About You

We may collect and use your personal information for the purposes of administering our relationship with you, communicating with you or the businesses with which you are associated, operating and improving our platform and services, and complying with applicable legal or regulatory requirements.

We will use one of the permitted grounds under applicable law to process your personal information. Such grounds include circumstances where:

  1. processing is necessary to perform our obligations under a relevant agreement between you and us;

  2. we are required to comply with a legal or regulatory obligation; or

  3. we have determined that it is necessary for our legitimate interests to collect and use your personal information.

You have the right to object to the use of your personal data for direct marketing purposes at any time.

What Happens If You Do Not Provide Your Personal Information?

We may need to collect and use your personal information to communicate with you or to enter into or perform a contractual arrangement. A refusal to provide personal information may, depending on the circumstances, result in our inability to communicate with you or to provide our services to you.

The Types of Personal Data We May Collect

The categories of personal data we may collect include names, contact details including email addresses and telephone numbers, professional background and employment history, information about funds or businesses associated with you, and any other information you voluntarily provide to us through this website or directly.

Will We Share Your Personal Information?

We may share your personal data with third parties where relevant and necessary, including:

  • any person to whom we have a right or obligation to disclose personal data under applicable law, including regulators, courts, and law enforcement agencies

  • our IT, telecommunications, legal, accounting, and other professional service providers

  • our regulatory host and compliance partners, where required to fulfill our regulatory obligations

  • any person as directed by you

  • any person to whom we transfer our rights or obligations in connection with a sale, merger, or other transfer of our business or assets

Processing of Personal Information Outside the UK

Your personal data may be processed in countries outside the United Kingdom that do not offer the same level of data protection as afforded under UK GDPR. Where this occurs, we will ensure appropriate safeguards are in place in accordance with applicable law.

How Long We Retain Your Personal Information

We will retain personal information for as long as necessary in relation to the purpose for which it was collected, or for such longer period as required by applicable law or our legitimate interests. As a minimum, information will be retained for the duration of any business relationship with you and for a minimum period of five years following the end of that relationship.

We will periodically review the personal information we hold and securely delete any information that is no longer required.

Security

We apply reasonable organisational and technical security measures to protect your personal information from unauthorised access and use. Although we take these steps, we cannot guarantee the security of data transmitted through this website. Any transmission is at your own risk. We will notify you of any material personal data breaches in accordance with applicable law.

Your Rights

Under UK GDPR, you may have the following rights in respect of the personal data we hold about you:

  • the right to request access to your personal data

  • the right to request rectification of inaccurate or incomplete data

  • the right to request erasure of your personal data

  • the right to restrict the processing of your personal data in certain circumstances

  • the right to object to our use of your personal data

  • the right to request portability of your personal data where applicable

  • the right to withdraw consent where processing is based on consent

  • the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk

How to Contact Us

For any questions about this Privacy Notice or to exercise any of your rights, please contact us at:

Email: info@kingston-funds.com

Post: Kingston Funds UK Ltd, 205 Regent Street, London, W1B 4HB

Last updated: May 2026